MEET­ING MINUTES

PANA­MA CITYBAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

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MEET­ING MINUTES

PANA­MA CITYBAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

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Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 24, 2021 by Chair­man Glen McDonald. 

The Invo­ca­tion was giv­en by Vice Chair Hol­ly Melzer.

The Pledge of Alle­giance was led by Chair­man McDonald.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present in per­son with the excep­tion of May­or Mark Shel­don and Mr. James Johnson.

Reports:

Mr. Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports.

Mrs. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports.

Con­sent Agenda:

  1. Board Meet­ing Min­utes – Jan­u­ary 272021
  2. This Item pro­vid­ed for Board approval of the Jan­u­ary 27, 2021 Board Meet­ing Minutes.
  3. Accept Bid for Spring Fer­til­iza­tion – Green Point Agronomy 

This Item pro­vid­ed for Board approval for the pur­chase and appli­ca­tion of fer­til­iz­er and Dolomite lime for approx­i­mate­ly 500 acres of Air­port Property.

As part of our ongo­ing effort to main­tain site sta­bi­liza­tion, it is nec­es­sary to prop­er­ly apply fer­til­iz­er to cer­tain areas of Air­port Prop­er­ty. Slow-release fer­til­iz­er is applied in order to pro­mote healthy leaf and root growth nec­es­sary for soil sta­bi­liza­tion. This prod­uct will pro­vide the high­est lev­el of nutri­ent uniformity. 

Dolomite Lime has been applied to Air­port grounds over the past sev­er­al years to sta­bi­lize pH lev­els. The pH lev­els had been at lev­els such that growth and strength of Bermu­da and Bahia grass­es were neg­a­tive­ly impact­ed. Over the last year the pH lev­els have fluc­tu­at­ed and addi­tion­al appli­ca­tion of lime is required to main­tain healthy grass growth.

Based on inde­pen­dent soil analy­sis and appli­ca­tion rec­om­men­da­tion, Staff devel­oped Bid spec­i­fi­ca­tions for this pur­chase to include both fer­til­iz­er and lime. The lime will be applied first with the fer­til­iz­er to fol­low in approx­i­mate­ly 2 – 4 weeks, depend­ing on weather.

Spring Fer­til­iza­tion was pub­licly adver­tised with Bids opened on Feb­ru­ary 16, 2021. One Bid was received from:

Bid­der

Fer­til­iz­er

Dolomite Lime

Total Bid

Green Point Agronomy

$15,050

$6,997

$22,047

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This expen­di­ture is includ­ed in the FY 2021 Air­port Oper­at­ing and Cap­i­tal Improve­ment Bud­get, and Staff rec­om­mend­ed accep­tance of the low respon­sive Bid from Green Point Agron­o­my in the amount of $22,047 for the pur­chase and appli­ca­tion of fer­til­iz­er and dolomite lime to be applied to approx­i­mate­ly 500 acres at the North­west Flori­da Beach­es Inter­na­tion­al Air­port, and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any nec­es­sary documents.

Mr. Jay Tusa made a motion to approve the Con­sent Agen­da, and Mr. Will Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

  1. Approve Air­line-Air­port Lease and Use Agree­ment Exten­sion – 6 Month Option

This Item pro­vid­ed for Board approval to exe­cute the 6‑month Lease Exten­sion option to the Air­line-Air­port Lease and Use Agree­ment (Agree­ment) as a result of the COVID-19 Pandemic.

In 2015, the Airport exe­cut­ed a new Agree­ment with Delta and South­west, and in 2018, Amer­i­can and Unit­ed were added as sig­na­to­ries to this Agree­ment. The term of the Agree­ment was for 5 years end­ing Sep­tem­ber 30, 2020. The Agree­ment has worked well for both the air­lines and the Airport.

In ear­ly 2019, Staff began dis­cus­sions with all four sig­na­to­ry air­lines on a new Agree­ment. The new Agree­ment was agreed upon by all par­ties with a few excep­tions. As Staff and our con­sul­tant were final­iz­ing the new Agree­ment in February/​March 2020, there was a sig­nif­i­cant impact on the avi­a­tion indus­try, COVID-19.

COVID-19 has had a sig­nif­i­cant adverse impact on the air­line indus­try, with pas­sen­ger vol­umes drop­ping down below 95% of the pre­vi­ous year and changes in the busi­ness mod­el in the short and long term. As a result of this eco­nom­ic insta­bil­i­ty, the Air­lines have request­ed a Lease Exten­sion of 6 months with an option for an addi­tion­al 6 months to eval­u­ate the indus­try and bet­ter under­stand the recovery.

The Exten­sion to the Air­line Agree­ment went into effect on Octo­ber 1, 2020 and since that time Staff has been meet­ing with the air­lines to com­plete the nego­ti­a­tions for a new Agree­ment. Staff and the air­lines are mak­ing good progress and are close to com­plet­ing the new Agreement. 

Staff rec­om­mend­ed mov­ing for­ward with the 6‑month option to allow con­tin­ued nego­ti­a­tions and review. The inter­nal process­es for the air­lines is an esti­mat­ed 3 months, as it goes through mul­ti­ple depart­ments. The new Agree­ment with the Air­lines will go into effect on Octo­ber 12021

There is no impact to the FY 2021 Oper­at­ing Bud­get. Staff rec­om­mend­ed autho­riza­tion for the Exec­u­tive Direc­tor to exer­cise the 6‑month option to the Air­line-Air­port Lease and Use Agree­ment expir­ing Sep­tem­ber 302021.

Vice Chair Melz­er made a motion to approve the exe­cu­tion of the 6‑month Lease Exten­sion option to the Air­line-Air­port Lease and Use Agree­ment, and Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. Approve ZHA Task Order #52B – Hur­ri­cane Sal­ly Dam­age Assessment

This Item pro­vid­ed for Board approval of Task Order #52B to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form Pro­fes­sion­al Inspec­tion Ser­vices in sup­port of the Airport’s Pub­lic Assis­tance request to FEMA for Hur­ri­cane Sal­ly dam­ages at the Airport.

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On Sep­tem­ber 16, 2020, Hur­ri­cane Sal­ly made land­fall near the Florida/​Alabama bor­der. The storm brought tor­ren­tial rain­fall to the North­west Flori­da Beach­es Inter­na­tion­al Air­port (ECP) and sur­round­ing region, which result­ed in sig­nif­i­cant flood­ing and dam­age to the Airport’s Stormwa­ter Con­veyance System.

The Air­port has since applied for dam­age relief assis­tance from FEMA through its Pub­lic Assis­tance (PA) Program.

As a result of a recent air­port site inspec­tion and dam­age assess­ment involv­ing Air­port, Air­port Con­sul­tant, and FEMA rep­re­sen­ta­tives, it was deter­mined that three (3) poten­tial dam­age areas on Air­port Prop­er­ty required fur­ther inves­ti­ga­tion and analy­sis to deter­mine the amount, if any, of dam­age result­ing from Hur­ri­cane Sally.

This Task Order is to con­duct addi­tion­al site inspection/​damage assess­ment activ­i­ties as request­ed by FEMA

The not-to-exceed cost of this Task Order is $37,000. Fund­ing is avail­able in the FY 2021 Oper­a­tion and Main­te­nance Bud­get. As pro­vid­ed for in the FEMA Pub­lic Assis­tance Pro­gram Pol­i­cy Guide, costs asso­ci­at­ed with this Task Order are reim­bursable, as man­age­ment costs, under the Pub­lic Assis­tance request from FEMA

Mr. Richard McConnell addressed the Board and explained the Task Order. Mr. McClel­lan added that Staff and ZHA would be re-eval­u­at­ing all the areas to deter­mine if they are dam­aged and there­fore reim­bursable, and if there is no dam­age (only sur­face ero­sion, for exam­ple), they will be list­ed as sep­a­rate items with FEMA and will be dropped off. 

Mr. Del Lee moved to approve Task Order #52B to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form Pro­fes­sion­al Inspec­tion Ser­vices in sup­port of the Airport’s Pub­lic Assis­tance request to FEMA for Hur­ri­cane Sal­ly dam­ages at the Air­port. Vice Chair Melz­er sec­ond­ed. The vote was tak­en and the motion passed unanimously.

  1. c. COVID-19 Update (for infor­ma­tion only)
  2. Mr. McClel­lan addressed the Board and illus­trat­ed with a bar graph the pas­sen­ger counts of last year vs. this year, and report­ed that due to the ongo­ing pan­dem­ic, a $115 cred­it will once again be extend­ed to the Taxi Queues for anoth­er month, which equates to $20 for the month of March. He added Staff is in the process of devel­op­ing a spend­ing plan tak­ing into con­sid­er­a­tion the restric­tions for CARES 1 Act; CARES 2 Act – Coro­n­avirus Response and Relief Sup­ple­men­tal Appro­pri­a­tions Act (CRRSA); and poten­tial­ly CARES 3 Act – Amer­i­can Res­cue Plan (ARP) Grants; and deter­min­ing what is most ben­e­fi­cial for the Air­port and for the Air­lines. He informed the Board it will be brought to them for con­cur­rence soon.

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

  1. Project Gator Update (for infor­ma­tion only)

Mr. McClel­lan addressed the Board and report­ed that he, Bay EDA Pres­i­dent Ms. Bec­ca Hardin, and Vice Pres­i­dent Gar­rett Wright want to be sure the Project Gator num­bers will not require any changes before going back to the Tri­umph Board with a for­mal agree­ment, meet­ing the dead­line, and announc­ing the com­pa­ny name. The company’s engi­neer­ing firm is review­ing the costs (expect­ed to be done in mid-March) and after Space Flori­da process­es it on their end, it is antic­i­pat­ed the Project will be ready to move for­ward some­time in June. 

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

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Con­struc­tion Update (infor­ma­tion only):

  1. Air­craft Park­ing Apron Expansion

Mr. McConnell report­ed the Air­craft Park­ing Apron Expan­sion Project, locat­ed past our T‑Hangar area and adja­cent to the Tran­sient Apron area project that was just com­plet­ed, is mov­ing for­ward, expect­ed to be fin­ished in July. 

  1. Air­port Entrance Round­about and State Road (SR) 388 Realignment

Mr. McConnell report­ed the con­trac­tor has start­ed includ­ing the Air­port Entrance Round­about por­tion of the SR 388 Project in their devel­op­ment plan­ning. Mr. McConnell report­ed once the detour load sys­tem at our Entrance is done, the Round­about por­tion of the project will begin. He said the remain­der of the project is mov­ing along very quick­ly: the bridge con­struc­tion and the tie-in with SR 79

Bay EDA Update:

Bay EDA Pres­i­dent Ms. Bec­ca Hardin report­ed yes­ter­day she and Mr. McClel­lan were on the phone with Project Venus – the East­ern Europe Main­te­nance, Repair, and Over­haul (MRO) com­pa­ny – and when the com­pa­ny heard the ECP pas­sen­ger num­bers as com­pared to oth­er air­ports through­out the Unit­ed States, they were great­ly impressed. Ms. Hardin report­ed the com­pa­ny is still very inter­est­ed and the Project is still very active, though it is dif­fi­cult for the com­pa­ny to trav­el dur­ing the pandemic. 

Ms. Hardin report­ed that they have been invit­ed to vis­it sev­er­al com­pa­nies over­seas, and the MRO Show of Amer­i­c­as in Orlan­do will be held in April, also promis­ing great leads as inter­na­tion­al trav­el is pick­ing up. 

Exec­u­tive Direc­tor Report:

Mr. McClel­lan addressed the Board and report­ed that Mr. Franklin Har­ri­son, Attor­ney for the Air­port Author­i­ty, has been coor­di­nat­ing with a finan­cial con­sul­tant in Tam­pa who is review­ing alter­na­tives to our SIB Loan financing. 

Mr. McClel­lan informed the Board that the Request for Qual­i­fi­ca­tions (RFQ) for Engi­neer­ing Ser­vices will be going out on the street again in the next few days fol­lowed by a cone of silence, as with the pre­vi­ous RFQ

Mr. McClel­lan con­clud­ed by report­ing on what impacts we can expect in March (80+ com­mer­cial flights dur­ing the month – typ­i­cal­ly what we would see in July). Mr. McClel­lan explained that trav­el­ers – and Mr. Tusa agreed – are book­ing more last-minute, fre­quent, short trips (i.e. 4‑day week­ends) because air­fares are less expen­sive now. He stat­ed Staff is adjust­ing their sched­ules in prepa­ra­tion for the busy upcom­ing month. 

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:26 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Assis­tant Glen McDon­ald, Chairman