Request for Qualifications - Engineering Services

REQUEST FOR QUALIFICATIONS

for

Engi­neer­ing Services

RFQ #2020-ENGI­NEER­ING SERVICES

Sub­mis­sions Due: 2:00 p.m. (Cen­tral), Jan­u­ary 12, 2021

Pre­pared by:

Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al District

6300 West Bay Park­way, Box A

Pana­ma City, FL 32409

Table of Contents

I. ADVER­TISE­MENT 3

II. INSTRUC­TIONS FOR REQUEST FOR QUAL­I­FI­CA­TIONS (“RFQ”) SUB­MIS­SION 4

III. OBJEC­TIVE AND SCOPE OF SER­VICES 9

IV. RFQ RESPONSE REQUIRE­MENTS 15

SAM­PLE PRO­FES­SION­AL SER­VICES CON­TRACT 31

I. ADVER­TISE­MENT

PANA­MA CITY-BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict is request­ing for North­west Flori­da Beach­es Inter­na­tion­al Air­port (“Air­port”) State­ments of Qual­i­fi­ca­tions to pro­vide Engi­neer­ing Ser­vices under a con­tin­u­ing con­tract pur­suant to 287.055, F.S.. The ser­vices are to be car­ried out in accor­dance with Fed­er­al Avi­a­tion Admin­is­tra­tion (FAA), and all applic­a­ble Fed­er­al, State, and Local Codes, Reg­u­la­tions, Ordi­nances, and Policies.

State­ments of Qual­i­fi­ca­tions shall be sub­mit­ted no lat­er than 2:00 PM local time, Jan­u­ary 12, 2021 in the Airport’s Admin­is­tra­tive Office at the address stat­ed below. Any sub­mis­sions received lat­er than the 2:00 PM dead­line will be con­sid­ered LATE and not be accept­ed. No fac­sim­i­les, emails or tele­phone sub­mis­sions will be accept­ed. Sub­mis­sions shall be enclosed in a sealed enve­lope, clear­ly marked ​“RFQ #2020-ENGI­NEER­ING SER­VICES” on the out­side of the enve­lope and be deliv­ered or mailed to: North­west Flori­da Beach­es Inter­na­tion­al Air­port, 6300 West Bay Park­way, Box A, Pana­ma City, FL 32409.

The solic­i­ta­tion (RFQ) doc­u­ment and asso­ci­at­ed adden­da can be accessed from the Airport’s web­site by vis­it­ing https://​www​.ifly​beach​es​.com/​a​i​r​p​o​r​t​-​a​u​t​h​o​r​i​t​y​/​b​u​s​i​n​e​s​s​-​o​p​p​o​r​t​u​n​ities.

Con­tact infor­ma­tion for this Project: [email protected]​pcairport.​com. All con­tact MUST be in writ­ing via email.

The Air­port, in accor­dance with the pro­vi­sions of Title VI of the Civ­il Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000^d to 2000^d‐​4) and the Reg­u­la­tions, here­by noti­fies all Sub­mit­ters that it will affir­ma­tive­ly ensure that for any con­tract entered into pur­suant to this adver­tise­ment, dis­ad­van­taged busi­ness enter­pris­es will be afford­ed full and fair oppor­tu­ni­ty to sub­mit bids in response to this invi­ta­tion and will not be dis­crim­i­nat­ed against on the grounds of race, col­or, or nation­al ori­gin in con­sid­er­a­tion for an award.

The require­ments of 49 CFR part 26 apply to this con­tract. It is the pol­i­cy of the Air­port to prac­tice nondis­crim­i­na­tion based on race, col­or, sex or nation­al ori­gin in the award or per­for­mance of this con­tract. The Own­er encour­ages par­tic­i­pa­tion by all firms qual­i­fy­ing under this solic­i­ta­tion regard­less of busi­ness size or ownership.

###

II. INSTRUC­TIONS FOR REQUEST FOR QUAL­I­FI­CA­TIONS (“RFQ”) SUBMISSION

A. GEN­ER­AL

Sealed qual­i­fi­ca­tions shall be enclosed and secured in an envelope/​package and prop­er­ly marked and dis­played on out­side of envelope/​package bear­ing the name and address of Sub­mit­ter, solic­i­ta­tion name and solic­i­ta­tion num­ber. No oth­er infor­ma­tion shall be includ­ed or writ­ten on the out­side of the envelope/​package. The Air­port shall not be respon­si­ble for uniden­ti­fied Pro­pos­als. Sub­mis­sions should be either hand‐​delivered, sent via overnight deliv­ery, or mailed and addressed to: Exec­u­tive Direc­tor, North­west Flori­da Beach­es Inter­na­tion­al Air­port, 6300 West Bay Park­way, Box A, Pana­ma City, FL 32409.

Pro­pos­als shall be sub­mit­ted no lat­er than 2:00 PM local time, Jan­u­ary 7, 2021 in the Admin­is­tra­tive Office at the address stat­ed above. If request­ed, only the names of the Sub­mit­ters will be made avail­able. No fac­sim­i­les, e‐​mails or tele­phone sub­mit­tals will be accept­ed. Any sub­mis­sion received lat­er than the 2:00 PM dead­line will be con­sid­ered LATE and will NOT be accept­ed. The Air­port is not respon­si­ble for late deliv­er­ies or submissions.

B. EXAM­I­NA­TION OF RFQ DOCUMENT

Pri­or to sub­mit­ting pro­pos­als, each Sub­mit­ter shall care­ful­ly exam­ine the RFQ doc­u­ments and thor­ough­ly famil­iar­ize them­selves with the sub­mit­tal and project require­ments there­of, and noti­fy Air­port of all con­flicts, errors, or discrepancies.

The Sub­mit­ter shall cer­ti­fy their State­ment of Qual­i­fi­ca­tions by com­plet­ing the required Sub­mit­tal Cer­ti­fi­ca­tion Form. All sub­mis­sions shall be entered in ink or type­writ­ten. Pro­pos­als may be reject­ed if any omis­sions, alter­ation of form, addi­tions not called for, or any irreg­u­lar­i­ties of any kind are shown. The sub­mis­sion shall remain firm for not less than one hundred‐​eighty (180) cal­en­dar days from the due date.

The Submitter’s name and solic­i­ta­tion num­ber shall be includ­ed when spec­i­fi­ca­tions or descrip­tive papers are sub­mit­ted with pro­pos­al. By sub­mis­sion of a State­ment of Qual­i­fi­ca­tions, the Sub­mit­ter guar­an­tees that all ser­vices offered meet the require­ments of the solicitation.

C. QUES­TIONS

Sub­mit writ­ten ques­tions to [email protected]​pcairport.​com, no lat­er than 2:00 PM, Local Time, Decem­ber 10, 2020. Place care­ful atten­tion to ensure that ​“RFQ Engi­neer­ing Ser­vices” is includ­ed in the sub­ject line of the email mes­sage. Answers to sub­mit­ted ques­tions will be post­ed no lat­er than Decem­ber 14, 2020.

D. CONE OF SILENCE

Aside from Ques­tions in Sec­tion C above, Firms and their sub­con­sul­tants may not con­tact any Dis­trict employ­ee or rep­re­sen­ta­tive, includ­ing any Dis­trict Board mem­ber, regard­ing this RFQ, the qual­i­fi­ca­tions of any firm, the selec­tion of any firm, or any oth­er mat­ters relat­ed to this RFQ. 

E. ADDEN­DUM

If it becomes nec­es­sary to revise any part of this RFQ, an adden­dum will be pro­vid­ed in writ­ing and post­ed to the North­west Flori­da Beach­es Inter­na­tion­al Air­port web­site. All adden­da issued by the Air­port must be acknowl­edged in writ­ing by the Sub­mit­ter. Ver­bal infor­ma­tion obtained oth­er­wise will not be con­sid­ered in the award­ing of the pro­pos­al. It shall be the Submitter’s respon­si­bil­i­ty to ensure that s/​he has all adden­da by vis­it­ing the North­west Flori­da Beach­es Inter­na­tion­al Air­port web­site: https://​www​.ifly​beach​es​.com/​a​i​r​p​o​r​t​-​a​u​t​h​o​r​i​t​y​/​b​u​s​i​n​e​s​s​-​a​t-ecp.

F. TAX­ES

The Air­port is a Spe­cial Dis­trict of the State of Flori­da and is not sub­ject to sales tax.

G. LICENS­ES

All Sub­mit­ters must be prop­er­ly licensed to do busi­ness in the State of Flori­da and must com­ply with the Flori­da State Statutes. Sub­mit­ters do not need to be based in Flori­da; how­ev­er, Sub­mit­ters are required to sub­mit evi­dence of all pro­fes­sion­al licens­es required to com­plete the work as part of the RFQ sub­mit­tal. Fail­ure to com­ply may be auto­mat­ic grounds for reject­ing the sub­mit­tal as non‐responsive.

H. MIS­CEL­LA­NEOUS PROVISIONS

The Air­port reserves the right to reject any or all sub­mis­sions and fur­ther reserves the right to waive tech­ni­cal­i­ties and for­mal­i­ties in pro­pos­als as well as to accept in whole or in part such pro­pos­al or pro­pos­als where it deems it advis­able in pro­tec­tion of the best inter­est of the Air­port. The Air­port shall be the sole judge as to whether pro­pos­als sub­mit­ted meet all require­ments con­tained in this procurement.

This pro­cure­ment does not com­mit the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict to award a con­tract, to pay any costs incurred in the prepa­ra­tion of the sub­mit­ted State­ment of Qual­i­fi­ca­tions, or to pro­cure or con­tract for goods or ser­vices list­ed here­in. Costs asso­ci­at­ed with pro­pos­al prepa­ra­tion, oral inter­views or pre­sen­ta­tions shall be the sole respon­si­bil­i­ty of the Submitter.

The Air­port here­by noti­fies all those respond­ing to this RFQ that, in accor­dance with the pro­vi­sions of the Civ­il Rights Act of 1964 (Chap­ter 21, Title 42, of the U.S. Code) and Reg­u­la­tions pro­mul­gat­ed in con­nec­tion there­with, it will affir­ma­tive­ly ensure that for any con­tract entered into pur­suant to this RFQ, dis­ad­van­taged busi­ness enter­pris­es will be afford­ed full and fair oppor­tu­ni­ty to make sub­mit­tals in response to this invi­ta­tion and will not be dis­crim­i­nat­ed against on the grounds of race, col­or, or nation­al ori­gin in con­sid­er­a­tion for an award.

I. CON­TRACT AWARD

This RFQ is antic­i­pat­ed to result in one (1) award. Only those inter­est­ed par­ties who respond to the RFQ may be con­sid­ered for con­tract award.

A con­tract award will be made to the Sub­mit­ter whose pro­pos­al is deemed most advan­ta­geous to the Air­port, con­sid­er­ing all eval­u­a­tion fac­tors list­ed here­in. The Air­port shall be the sole judge of this deter­mi­na­tion. A Notice of Award will be emailed to all Sub­mit­ters who respond to this RFQ.

If award­ed, the select­ed firm will be required to sign a Pro­fes­sion­al Ser­vices Con­tract (ref­er­ence Attach­ment 1). A copy of the fir­m’s sub­mis­sion will be incor­po­rat­ed by ref­er­ence to the con­tract; how­ev­er, in the event of any ambi­gu­i­ty, the Airport’s con­tract will pre­vail. Any request­ed changes to the sam­ple con­tract shall be sub­mit­ted in the RFQ response.

J. RIGHT TO ACCEPT OR REJECT

The Air­port reserves the right to accept or reject any or all sub­mis­sions received as a result of this RFQ, and to waive any infor­mal­i­ties, defects, or irreg­u­lar­i­ties in any sub­mis­sion, or to accept that sub­mis­sion which, in the judg­ment of the prop­er offi­cials, is in the best inter­est of the Airport.

K. TERM OF CONTRACT

The pro­posed term of this con­tract is antic­i­pat­ed to be five years. More specif­i­cal­ly, on or before the one-year anniver­sary of the con­tract, the Airport’s Board will review per­for­mance and con­sid­er approval of a one-year renew­al and will con­duct the same process each of the suc­ceed­ing four years dur­ing which the con­tract has remained in effect, for a total of up to a five-year term

L. GRIEV­ANCE

Any per­son who is adverse­ly affect­ed by the Airport’s deci­sion or intend­ed deci­sion shall file with the Airport’s Exec­u­tive Direc­tor a notice of protest in writ­ing with­in 72 hours after the post­ing of the notice of deci­sion or intend­ed deci­sion. With respect to a protest of the terms, con­di­tions, and spec­i­fi­ca­tions con­tained in this Request for Qual­i­fi­ca­tions, includ­ing any pro­vi­sions gov­ern­ing the meth­ods for rank­ing pro­pos­als or replies, award­ing con­tracts, reserv­ing rights of fur­ther nego­ti­a­tion, or mod­i­fy­ing or amend­ing any con­tract, the notice of protest shall be filed in writ­ing with­in 72 hours after the post­ing of the Request for Qual­i­fi­ca­tions. The for­mal writ­ten protest shall be filed with­in 10 days after the date the notice of protest is filed. Fail­ure to file a notice of protest or fail­ure to file a for­mal writ­ten protest shall con­sti­tute a waiv­er of pro­ceed­ings. The for­mal writ­ten protest shall state with par­tic­u­lar­i­ty the facts and law upon which the protest is based. Sat­ur­days, Sun­days, and state hol­i­days shall be exclud­ed in the com­pu­ta­tion of the 72-hour time peri­ods pro­vid­ed by this paragraph. 

M. PUB­LIC RECORDS LAWS

Pro­cure­ment infor­ma­tion shall be a pub­lic record to the extent required by Flori­da Statute Chap­ter 119. Accord­ing­ly, the result­ing con­tract will include all claus­es required by Flori­da Statute 119.0701 and Sub­mit­ter agrees to com­ply with Chap­ter 119, as applic­a­ble, at its own cost. .

N. INSUR­ANCE REQUIREMENTS

The suc­cess­ful Sub­mit­ter shall main­tain, at its own expense, con­tin­u­ous insur­ance as set forth below:

1. Worker’s com­pen­sa­tion and Employ­ers Lia­bil­i­ty: Statutory

2. Com­pre­hen­sive Gen­er­al Liability

Bod­i­ly Injury and Prop­er­ty Dam­age Com­bined $2,000,000 / $2,000,000

3. Auto­mo­bile Liability

Bod­i­ly Injury and Prop­er­ty Dam­age Com­bined $1,000,000 / $1,000,000

4. Pro­fes­sion­al Lia­bil­i­ty Insurance

Includ­ing Errors and Omis­sions $1,000,000 / $1,000,000

Insur­ance shall indem­ni­fy the Air­port against any and all claims aris­ing under or as a result of the per­for­mance of the Con­tract. The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict shall be named as an addi­tion­al insured on all lia­bil­i­ty poli­cies. The Air­port must also be pro­vid­ed with thir­ty (30) days’ notice pri­or to can­cel­la­tion, mod­i­fi­ca­tion or reduc­tion in lim­its of any stip­u­lat­ed insur­ance. It is the respon­si­bil­i­ty of the vendor/​contractor to ensure that all sub­con­trac­tors com­ply with all insur­ance require­ments of this solic­i­ta­tion and the result­ing contract.

O. INDE­PEN­DENT CON­TRAC­TOR STATUS

The select­ed Sub­mit­ter shall not, by enter­ing into a Con­tract, become a ser­vant, agent, or employ­ee of the Air­port, but shall remain at all times an inde­pen­dent con­trac­tor to the Air­port. The Con­tract shall not be deemed to cre­ate any joint ven­ture, part­ner­ship, or com­mon enter­prise between the vend­ing con­trac­tor and the Air­port, and the rights and oblig­a­tions of the par­ties shall not be oth­er than as express­ly set forth.

P. LAWS

Com­pli­ance with EEOC and oth­er State and Fed­er­al Laws: To the extent set forth in the respec­tive statutes, Sub­mit­ter shall com­ply with the pro­vi­sions of:

1. Title VII of the Civ­il Rights Act of 1964;

2. Age Dis­crim­i­na­tion in Employ­ment Act of 1967;

3. Title I of the Amer­i­cans with Dis­abil­i­ties Act of 1990;

4. Equal Pay Act of 1963;

5. Fair Labor Stan­dards Act of 1938; and

6. Immi­gra­tion Reform and Con­trol Act of 1986.

Exhib­it A to the Sam­ple Con­tract (Attach­ment 1) con­tains addi­tion­al required pro­vi­sions for the contract:

• Access to Records and Reports

• Buy Amer­i­can Preference

• Civ­il Rights – General

• Civ­il Rights – Title VI Assurances

• Civ­il Rights – List – Per­ti­nent Authorities

• Dis­ad­van­taged Busi­ness Enterprises

• Ener­gy Con­ser­va­tion Requirements

• Fed­er­al Fair Labor Stan­dards Act (Fed­er­al Min­i­mum Wage)

• Occu­pa­tion­al Safe­ty and Health Act of 1970

• Rights to Inventions

• Veteran’s Preference

• Seis­mic Safety

• Copeland Anti‐​Kickback Act

• Davis‐​Bacon Requirements

• Dis­tract­ed Dri­ving – Tex­ting When Driving

• Affir­ma­tive Action Requirement

• Equal Employ­ment Oppor­tu­ni­ty Clause

• Equal Employ­ment Oppor­tu­ni­ty Specifications

• Pro­hi­bi­tion of Seg­re­gat­ed Facilities

• Pro­cure­ment of Recov­ered Materials

• Ter­mi­na­tion of Con­tract – for Convenience

• Ter­mi­na­tion of Con­tract – for Default

• Con­tract Work­hours and Safe­ty Stan­dards Act Requirements

• Breach of Con­tract Terms

• Clean Air and Water Pol­lu­tion Control

Q. TITLE VI SOLIC­I­TA­TION NOTICE

The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, in accor­dance with the pro­vi­sions of Title VI of the Civ­il Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000^d to 2000^d‐​4) and the Reg­u­la­tions, here­by noti­fies all Sub­mit­ters that it will affir­ma­tive­ly ensure that for any con­tract entered into pur­suant to this adver­tise­ment, dis­ad­van­taged busi­ness enter­pris­es will be afford­ed full and fair oppor­tu­ni­ty to sub­mit bids in response to this invi­ta­tion and will not be dis­crim­i­nat­ed against on the grounds of race, col­or, or nation­al ori­gin in con­sid­er­a­tion for an award.

The require­ments of 49 CFR part 26 apply to this con­tract. It is the pol­i­cy of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict to prac­tice nondis­crim­i­na­tion based on race, col­or, sex or nation­al ori­gin in the award or per­for­mance of this con­tract. The Air­port encour­ages par­tic­i­pa­tion by all firms qual­i­fy­ing under this solic­i­ta­tion regard­less of busi­ness size or ownership.

Please sub­mit one (1) orig­i­nal copy, four (4) paper copies, and one (1) elec­tron­ic copy in Adobe PDF for­mat on a USB stor­age dri­ve. Orig­i­nal and copies should have a table of con­tents and tabs.

*** End of Instruc­tions for Request for Pro­pos­al Submission ***

III. OBJEC­TIVE AND SCOPE OF SERVICES

A. INTRO­DUC­TION

North­west Flori­da Beach­es Inter­na­tion­al Air­port (“ECP”) is owned and oper­at­ed by the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict. The Air­port is served by Amer­i­can Air­lines, Delta Air Lines, South­west Air­lines and Unit­ed Air­lines, and recent­ly cel­e­brat­ed its tenth year of oper­a­tions. For addi­tion­al infor­ma­tion about the Air­port, ​“ECP”, please vis­it www​.ifly​beach​es​.com.

The Air­port is request­ing State­ments of Qual­i­fi­ca­tions from qual­i­fied firms to per­form pro­fes­sion­al ser­vices as here­inafter described at ECP, and these pro­fes­sion­al ser­vices may include archi­tec­tur­al, civ­il, struc­tur­al, mechan­i­cal, elec­tri­cal, envi­ron­men­tal engi­neer­ing and plan­ning ser­vices. Ser­vices may also include project inspec­tion, con­struc­tion man­age­ment and plan­ning ser­vices asso­ci­at­ed with the plan­ning, design and oper­a­tion of air­port and relat­ed facil­i­ties. These ser­vices shall be per­formed in accor­dance with accept­able engi­neer­ing prac­tices, and are to be car­ried out in accor­dance with Fed­er­al Avi­a­tion Admin­is­tra­tion require­ments, Flori­da Depart­ment of Trans­porta­tion guide­lines, Flori­da Statutes and Codes, and all applic­a­ble local codes, reg­u­la­tions, ordi­nances, poli­cies and plan­ning procedures.

A five-year con­tract is con­tem­plat­ed, sub­ject to the annu­al review and rec­om­men­da­tion of the Air­port Board, the sat­is­fac­to­ry nego­ti­a­tion of terms (includ­ing rates accept­able to both the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict and the select­ed firm), and the avail­abil­i­ty of an appro­pri­a­tion. The con­tract is non-exclu­sive. The Board of Direc­tors reserves the right, at its sole dis­cre­tion, to con­tract with oth­er firms for engi­neer­ing and oth­er pro­fes­sion­al services. 

B. SCOPE OF SERVICES

The suc­cess­ful Respon­dent shall per­form all work in a time­ly man­ner and shall be respon­si­ble for ensur­ing coor­di­na­tion of its work with the Air­port. The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict requires all ser­vices per­formed by the firm to com­ply with accept­able engi­neer­ing prac­tices and reg­u­la­tions. Said ser­vices may include, but will not be lim­it­ed to, the following:

• Build­ing Design and Construction

• Road­way Design and Construction

• Taxi­way Con­struc­tion and Reconstruction

• Run­way Con­struc­tion and Reconstruction

• Air­craft Park­ing Apron Construction

• Park­ing Facil­i­ty Design and Construction

• Land Acquisition

• Drainage and Stormwa­ter Relat­ed Projects

• Air­field Light­ing Improvements

• Ten­ant Facil­i­ty Relocation

• Project Inspection

• Con­struc­tion Man­age­ment Services

• Air­port Plan­ning and Design

• Reg­u­la­to­ry Compliance

• Mit­i­ga­tion Efforts

• Grant Appli­ca­tions and Compliance

Appen­dix A is a list­ing of Air­port projects includ­ed in the most recent­ly com­plet­ed Air­port Mas­ter Plan and the Mas­ter Plan Update that is cur­rent­ly under­way, along with esti­mat­ed costs as set forth in the cur­rent Trans­porta­tion Plan­ning Orga­ni­za­tion Project Pri­or­i­ty List for inclu­sion in the pro­posed Flori­da Depart­ment of Trans­porta­tion Five-Year Work Pro­gram. Please note that inclu­sion of a project in this list does not guar­an­tee that such work will be under­tak­en, nor does it guar­an­tee that pro­fes­sion­al ser­vices award­ed under this con­tract will be des­ig­nat­ed for the project.

The Engineer/Consultant’s respon­si­bil­i­ties for the above-men­tioned scope of ser­vices may include, but not be lim­it­ed to, the following:

1. Pre­lim­i­nary Phase – This phase involves those activ­i­ties required for defin­ing the scope of a project and estab­lish­ing pre­lim­i­nary require­ments. Some activ­i­ties with­in this phase of a project include:

a. Con­fer­ring with the spon­sor on project require­ments, finances, sched­ules ear­ly phas­es of the project and oth­er per­ti­nent mat­ters and meet­ing with the FAA and oth­er con­cerned agen­cies and par­ties on mat­ters affect­ing the project.

b. Plan­ning, procur­ing and/​or prepar­ing nec­es­sary sur­veys, geot­ech­ni­cal engi­neer­ing inves­ti­ga­tions, field inves­ti­ga­tions and archi­tec­tur­al and engi­neer­ing stud­ies required for pre­lim­i­nary design considerations.

c. Devel­op­ing design schemat­ics, sketch­es, envi­ron­men­tal and aes­thet­ic con­sid­er­a­tions, project rec­om­men­da­tions and pre­lim­i­nary lay­outs and cost estimates.

2. Design Phase – This phase includes all activ­i­ties required to under­take and accom­plish a full and com­plete project design. Exam­ples include:

a. Con­duct­ing and attend­ing meet­ings and design con­fer­ences to obtain infor­ma­tion and to coor­di­nate or resolve design matters.

b. Col­lect­ing engi­neer­ing data and under­tak­ing field inves­ti­ga­tions; per­form­ing geot­ech­ni­cal engi­neer­ing stud­ies and archi­tec­tur­al, engi­neer­ing and spe­cial envi­ron­men­tal studies.

c. Prepar­ing nec­es­sary engi­neer­ing reports and recommendations.

d. Prepar­ing detailed plans, spec­i­fi­ca­tions and cost estimates.

e. Print­ing and pro­vid­ing nec­es­sary copies of engi­neer­ing draw­ings and con­tract specifications.

f. Pro­vid­ing to the Air­port final ​“As-Built” draw­ings, plans, con­tract doc­u­ments and oth­er infor­ma­tion as request­ed in elec­tron­ic and/​or hard copy for­mats at the con­clu­sion of a project.

3. Bid­ding or Nego­ti­a­tion Phase – Assist­ing the spon­sor in adver­tis­ing and secur­ing bids, ensur­ing com­pli­ance with con­tract require­ments, nego­ti­at­ing for ser­vices, ana­lyz­ing bid results, fur­nish­ing rec­om­men­da­tions on the award of con­tracts and prepar­ing con­tract documents.

4. Con­struc­tion Phase – This phase includes all basic ser­vices ren­dered after the award of a con­struc­tion con­tract includ­ing, but not lim­it­ed to, the fol­low­ing activities:

a. Pro­vid­ing con­sul­ta­tion and advice to the spon­sor dur­ing all phas­es of construction.

b. Rep­re­sent­ing the spon­sor at pre­con­struc­tion conferences.

c. Inspect­ing work in progress peri­od­i­cal­ly and pro­vid­ing appro­pri­ate reports to the spon­sor. Inspec­tion shall include steps nec­es­sary to ensure com­pli­ance with Dis­ad­van­taged Busi­ness Enter­prise (“DBE”) cri­te­ria in the con­struc­tion contract.

d. Review­ing and approv­ing shop and erec­tion draw­ings sub­mit­ted by con­trac­tors for com­pli­ance with design concept.

e. Review­ing, ana­lyz­ing and approv­ing lab­o­ra­to­ry and mill test reports of mate­ri­als and equipment.

f. Prepar­ing and nego­ti­at­ing change orders and sup­ple­men­tal agreements.

g. Observ­ing or review­ing per­for­mance tests required by specifications.

h. Deter­min­ing amounts owed to con­trac­tors and assist­ing spon­sors in the prepa­ra­tion of pay­ment requests for amounts reim­bursable from grant projects.

i. Approval of invoic­es pri­or to pay­ment pro­cess­ing and ensur­ing invoice sub­mit­tals include all required inspec­tion and DBE reports. 

j. Mak­ing final inspec­tions and sub­mit­ting reports of the com­plet­ed projects to the sponsor.

5. Spe­cial Ser­vices – The devel­op­ment of some projects may involve activ­i­ties or stud­ies out­side the scope of the basic design ser­vices rou­tine­ly per­formed by the con­sul­tant. These spe­cial ser­vices may vary great­ly in scope, com­plex­i­ty and tim­ing and may involve a num­ber of dif­fer­ent dis­ci­plines and fields of exper­tise. Con­sul­tants per­form­ing spe­cial ser­vices may be employed direct­ly by the Air­port Dis­trict to imple­ment one or more phas­es of a project, or may be employed by the prin­ci­pal con­sul­tant via a sub­con­tract agree­ment. In cer­tain cir­cum­stances, these ser­vices may be per­formed by the prin­ci­pal con­sul­tant. Some exam­ples of spe­cial ser­vices that might be employed for Air­port projects include:

a. Soils inves­ti­ga­tions includ­ing core sam­pling, lab­o­ra­to­ry tests and relat­ed analy­ses and reports.

b. Detailed mill, shop and/​or lab­o­ra­to­ry inspec­tions of mate­ri­als and equipment.

c. Land sur­veys and topo­graph­ic maps.

d. Field and/​or con­struc­tion surveys.

e. Pho­togram­me­try surveys.

f. Onsite con­struc­tion inspec­tion and/​or man­age­ment involv­ing the ser­vices of a full-time res­i­dent engineer(s), inspector(s) or manager(s) dur­ing the con­struc­tion or instal­la­tion phase of a project. This dif­fers from the peri­od­ic inspec­tion respon­si­bil­i­ties includ­ed as part of the basic services.

g. Spe­cial envi­ron­men­tal stud­ies and analyses.

h. Land mit­i­ga­tion efforts includ­ing con­trolled burning.

i. Expert wit­ness tes­ti­mo­ny in lit­i­ga­tion involv­ing spe­cif­ic projects.

j. Project fea­si­bil­i­ty studies.

k. Pub­lic infor­ma­tion and com­mu­ni­ty involve­ment sur­veys, stud­ies and activities.

l. Prepa­ra­tion of as-con­struct­ed plans.

m. Assist­ing the spon­sor in the prepa­ra­tion of nec­es­sary appli­ca­tions for local, state and fed­er­al grants.

n. Prepa­ra­tion of or updat­ing the Air­port Lay­out Plan.

o. Prepa­ra­tion of prop­er­ty maps.

p. Con­struc­tion management.

q. Prepa­ra­tion of a Qual­i­ty Con­trol Plan.

r. Prepa­ra­tion of Final Reports.

s. All oth­er Engi­neer­ing Ser­vices as assigned.

C. EVAL­U­A­TION CRITERIA

All prop­er­ly sub­mit­ted pro­pos­als will be reviewed and eval­u­at­ed by the Air­port. The Eval­u­a­tion Com­mit­tee will be com­prised of an Air­port Board Mem­ber and Air­port Staff. By sub­mit­ting a response to this RFQ, Sub­mit­ter accepts the eval­u­a­tion process and acknowl­edges the deter­mi­na­tion as judged by the Eval­u­a­tion Com­mit­tee will be rec­om­mend­ed for selec­tion. Fur­ther, the Air­port may elect to reject all pro­pos­als and/​or elect not to select any Consultant. 

The Eval­u­a­tion Com­mit­tee will make the final judg­ment and deter­mi­na­tion as to which Firm is best qual­i­fied to per­form the request­ed ser­vices and will employ such analy­sis tech­niques as it deems nec­es­sary to make such judg­ment. The Eval­u­a­tion Com­mit­tee may request sub­mis­sion of addi­tion­al infor­ma­tion and/​or an inter­view with select­ed Firms to assist in the eval­u­a­tion process.

Upon review and eval­u­a­tion of all qual­i­fy­ing pro­pos­als, includ­ing any inter­views that the Air­port may require, the Eval­u­a­tion Com­mit­tee will select and rec­om­mend the Pro­pos­er that, in its sole judge­ment, is most respon­sive in meet­ing the require­ments and objec­tives of this RFQ as set forth below. The Eval­u­a­tion Committee’s rank­ing will then be adopt­ed by the Airport’s Board of Direc­tors at a pub­lic meet­ing of the Board or the Board will mod­i­fy and adopt a rank­ing and state with par­tic­u­lar­i­ty on the record its rea­sons for reject­ing or mod­i­fy­ing the Eval­u­a­tions Committee’s ranking.

Cri­te­ria Description

Key Per­son­nel Key personnel’s pro­fes­sion­al back­ground, cal­iber, phys­i­cal loca­tion and avail­abil­i­ty for pro­posed services/​projects.

Ref­er­ences Pro­pos­er will be eval­u­at­ed on the extent and qual­i­ty of the ref­er­ences provided.

Expe­ri­ence Capa­bil­i­ty to per­form all or most aspects of pro­posed projects such as plan­ning, envi­ron­men­tal eval­u­a­tions, finan­cial analy­sis, archi­tec­tur­al design and mechan­i­cal, elec­tri­cal and civ­il engineering.

Recent expe­ri­ence in air­port projects com­pa­ra­ble to pro­posed projects.

Evi­dence that the firm has estab­lished and imple­ment­ed an Affir­ma­tive Action Program.

Cur­rent workload.

Recent expe­ri­ence in spe­cial areas asso­ci­at­ed with air­port projects such as ener­gy con­ser­va­tion and life-cycle cost­ing. Capa­bil­i­ty to con­duct a val­ue engi­neer­ing study for projects that are par­tic­u­lar­ly com­plex or have unique features.

Demon­strat­ed abil­i­ty to meet sched­ules or deadlines.

Capa­bil­i­ty to com­plete projects with­out hav­ing major cost esca­la­tions or overruns.

Qual­i­fi­ca­tions and expe­ri­ence of out­side con­sul­tants reg­u­lar­ly engaged by the con­sul­tant under consideration.

Qual­i­ty and com­plex­i­ty of projects pre­vi­ous­ly undertaken.

Famil­iar­i­ty with and prox­im­i­ty to the geo­graph­ic loca­tion of projects.

Knowl­edge of FAA reg­u­la­tions, poli­cies and procedures.

Expe­ri­ence in com­ple­tion of FAA, FDOT, FEMA and oth­er applic­a­ble grant appli­ca­tions. Ensur­ing dead­lines are met.

Capa­bil­i­ty of a branch office which will do the work to per­form inde­pen­dent­ly of the home office, or con­verse­ly, its capa­bil­i­ty to obtain nec­es­sary sup­port from the home office.

Demon­stra­tion of an under­stand­ing of any project’s poten­tial prob­lems and the sponsor’s spe­cial concerns.

Degree of inter­est shown in under­tak­ing projects.

Capa­bil­i­ty to incor­po­rate and blend aes­thet­ic and archi­tec­tur­al con­cepts with project designs while accom­plish­ing the basic require­ments that trans­porta­tion facil­i­ties be func­tion­al, safe and efficient.

Capa­bil­i­ty to fur­nish qual­i­fied inspec­tors for con­struc­tion inspection.

Oral Pre­sen­ta­tion Dur­ing the eval­u­a­tion process, the Selec­tion Com­mit­tee may, at its dis­cre­tion, request any one or all firms to make oral pre­sen­ta­tions. Such pre­sen­ta­tions will pro­vide firms with an oppor­tu­ni­ty to answer any ques­tions the Selec­tion Com­mit­tee may have on a firm’s sub­mit­tal. Not all firms may be asked to make such oral presentations.

Oth­er DBE participation.

Pro­pos­er will be eval­u­at­ed on the extent and qual­i­ty of the sub­mis­sion response.

Accept­abil­i­ty of Airport’s Pro­fes­sion­al Ser­vices Agreement.

D. PROJECT SCHEDULE*

The fol­low­ing describes the esti­mat­ed time­line for this RFQ process:

Date Task Remarks

Week of 11/25/2020 RFQ Pack­age Avail­able www​.ifly​beach​es​.com/​a​i​r​p​o​r​t​-​a​u​t​h​o​r​i​t​y​/​b​u​s​i​n​e​s​s​-​a​t-ecp

12/3/2020 Pre-Pro­pos­al Semi-Vir­tu­al Meeting

(Non-Manda­to­ry) Thurs­day 2:00 PM (Zoom link to be provided)

12/10/2020 Last Day for Ques­tions Thurs­day 2:00 PM

12/14/2020 Answers post­ed on Web­site Tues­day 5:00 PM

1/12/2021 RFQ Sub­mit­tals Due Tues­day 2:00 PM

1/19/2021 RFQ Sub­mit­tal Eval­u­a­tions and Rank­ing by the Eval­u­a­tion Com­mit­tee Tues­day 1 :00 PM 

1/27/2021 Final­ists Pre­sen­ta­tions (if requested)

Wednes­day 9:00 AM

1/27/2021 Final Rank­ing and Selec­tion Approved by Air­port Board Wednes­day 9:00 AM 

* Esti­mat­ed time­line above is ten­ta­tive and sub­ject to change.

All times are Cen­tral Time

Appen­dix A

Poten­tial Projects List

Sub­mit­ted 2021 for 2022 — Pro­posed Esti­mat­ed Total Project Budget

Envi­ron­men­tal Mit­i­ga­tion (5 of 8) $ 143,676

ARFF Vehi­cle $ 950,000

Hur­ri­cane Mit­i­ga­tion (2 of 6) $ 1,406,161

Facil­i­ty Reha­bil­i­ta­tion — Doors/​Equipment $ 274,000

OB Bag­gage Expan­sion — DESIGN $ 780,000

Com­mer­cial Apron Expan­sion — DESIGN $ 700,960

Cross­wind Run­way — DESIGN $ 3,000,000

Acquire RPZ prop­er­ty for Run­way 21 $ 400,000

North Con­course Expan­sion Phase I — DESIGN $ 1,795,000

Sub­mit­ted 2022 for 2023 — Proposed

Envi­ron­men­tal Mit­i­ga­tion (6 of 8) $ 143,676

Hur­ri­cane Mit­i­ga­tion (3 of 6) $ 744,887

OB Bag­gage Expan­sion — CON­STRUC­TION $ 5,307,120

Screen­ing Check­point — DESIGN $ 691,000

CBP Inter­na­tion­al Facil­i­ty ‑DESIGN $ 411,740

Runway/​Taxiway Improve­ments — Joint Seal $ 1,000,000

Com­mer­cial Apron Expan­sion — CON­STRUC­TION $ 3,504,800

Upgrade Air­port Secu­ri­ty Sys­tem $ 1,000,000

Vehi­cle Park­ing Expan­sion — Phase I — DESIGN $ 274,000

Sub­mit­ted 2023 for 2024 — Proposed

Envi­ron­men­tal Mit­i­ga­tion (7 of 8) $ 143,676

Screen­ing Check­point — CON­STRUC­TION $ 7,338,240

Envi­ron­men­tal Assess­ment Con­tin­u­ing $ 500,000

CBP Inter­na­tion­al Facil­i­ty — CON­STRUC­TION $ 2,058,700

Hur­ri­cane Mit­i­ga­tion (4 of 6) $ 744,887

North Con­course Expan­sion Phase I — CON­STRUC­TION $ 7,862,400

Vehi­cle Park­ing Expan­sion — Phase I — CON­STRUC­TION $ 2,771,000

Reha­bil­i­tate Vehi­cle Access Road $ 2,075,000

Sub­mit­ted 2024 for 2025 — Proposed

Envi­ron­men­tal Mit­i­ga­tion (8 of 8) $ 143,676

Hur­ri­cane Mit­i­ga­tion (5 of 6) $ 646,449

Secu­ri­ty Sys­tem Upgrade $ 2,000,000

Pave Perime­ter Secu­ri­ty Road (CON­STRUC­TION) $ 2,369,000

Sub­mit­ted 2025 for 2026 — Proposed

Hur­ri­cane Mit­i­ga­tion (6 of 6) $ 646,449

Air­port West Bay Park­way Pave­ment Reha­bil­i­ta­tion Milling and Over­lay $ 4,520,000

Expand Cell Phone Park­ing Lot $ 400,000

Air­port Main­te­nance Build­ing Expan­sion $ 500,000

Ter­mi­nal Build­ing Emer­gency Pow­er Gen­er­a­tor $ 1,600,000

Cap­i­tal Equip­ment $ 600,000

ARFF Vehi­cle $ 800,000

*** End of Objec­tive and Scope of Services ***

IV. RFQ RESPONSE REQUIREMENTS

The Air­port does not desire volu­mi­nous sub­mis­sions; there­fore, please lim­it your pre­sen­ta­tion to essen­tial infor­ma­tion. By sub­mit­ting a pro­pos­al, your firm agrees to the terms and con­di­tions stat­ed here­in unless explic­it­ly stat­ed oth­er­wise in your response to this RFQ. The Air­port will not reim­burse costs asso­ci­at­ed with devel­op­ment of pro­pos­als, inter­views or presentations.

Sub­mit­tals must be con­tain the fol­low­ing infor­ma­tion, in the fol­low­ing order:

1. Title Page

Title page show­ing the firm’s name, the name, address, tele­phone num­ber, fax num­ber and e‑mail address of the con­tact per­son and the date of the State­ment of Qualifications.

2. Cov­er Letter

The Pro­pos­al must include a let­ter of trans­mit­tal attest­ing to its accu­ra­cy, signed by an indi­vid­ual autho­rized to exe­cute bind­ing legal doc­u­ments on behalf of the Pro­pos­er. The cov­er let­ter shall pro­vide the name, address, tele­phone num­ber and email address of the Pro­pos­er and the exec­u­tive that has the author­i­ty to con­tract with the Air­port. The cov­er let­ter shall also include a state­ment as to the firm’s under­stand­ing of the work to be done and why it believes itself to be the most qual­i­fied to per­form the engage­ment. Please pro­vide a sum­ma­ry of your firm’s his­to­ry, qual­i­fi­ca­tions and its expe­ri­ence in the type of ser­vices request­ed in this RFQ.

3. Table of Contents

4. Detailed State­ment of Qualifications

Gen­er­al Requirements: 

Detailed State­ment of Qual­i­fi­ca­tions and Expe­ri­ence fol­low­ing the order set forth below. Sub­mit­tals that do not fol­low this rec­om­mend­ed for­mat out­line may be deemed unre­spon­sive and dis­qual­i­fied from the process. In addi­tion, fail­ure on the part of a Firm to pro­vide the required doc­u­men­ta­tion may be cause for elim­i­na­tion from consideration.

The pur­pose of this sec­tion is to demon­strate the qual­i­fi­ca­tions, com­pe­tence and capac­i­ty of the firms seek­ing to under­take the engi­neer­ing ser­vices of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict in con­for­mi­ty with the require­ments of this request. As such, the sub­stance of infor­ma­tion sub­mit­ted will car­ry more weight than the form or man­ner of presentation.

THERE SHALL BE NO DOL­LAR UNITS OR TOTAL COSTS INCLUD­ED IN THE STATE­MENT OF QUAL­I­FI­CA­TIONS. Fees will be nego­ti­at­ed with the high­est ranked firm(s) after eval­u­a­tion and rank­ing of the firms have been completed.

The sub­mit­tal shall address all of the points out­lined in this request (exclud­ing any cost infor­ma­tion). The sub­mit­tal should be pre­pared sim­ply and eco­nom­i­cal­ly, pro­vid­ing a straight­for­ward, con­cise descrip­tion of the firm’s capa­bil­i­ties to sat­is­fy the require­ments of this request. While addi­tion­al data may be pre­sent­ed, the fol­low­ing sub­jects, items a. through e., must be included. 

a. Inde­pen­dence

The firm shall pro­vide an affir­ma­tive state­ment that it is inde­pen­dent of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, its Board mem­bers and its staff.

The firm shall also list and describe the firm’s and pro­posed sub­con­trac­tors’ pro­fes­sion­al rela­tion­ships involv­ing the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the past five (5) years, togeth­er with a state­ment explain­ing why such rela­tion­ships do not con­sti­tute a con­flict of inter­est rel­a­tive to per­form­ing the pro­posed engi­neer­ing services.

b. License to Prac­tice in the State of Florida

An affir­ma­tive state­ment shall be includ­ed that the firm and all assigned key pro­fes­sion­al staff are prop­er­ly registered/​licensed to prac­tice in the State of Florida.

c. Firm Qual­i­fi­ca­tions and Experience

The sub­mit­tal shall state the size of the firm, the loca­tion of the office from which the work on this engage­ment is to be per­formed and the num­ber and nature of the pro­fes­sion­al staff to be employed in this engage­ment. The firm shall also state whether it is local, region­al, nation­al or inter­na­tion­al in operations.

If the sub­mit­tal is based on a joint ven­ture or con­sor­tium, the qual­i­fi­ca­tions of each firm com­pris­ing the joint ven­ture or con­sor­tium shall be sep­a­rate­ly iden­ti­fied, and the firm that is to serve as the prin­ci­pal engi­neer shall be not­ed, if applicable.

The sub­mit­tal shall include a descrip­tion of the range of ser­vices per­formed by the local office.

The firm is also required to sub­mit a copy of the report on its most recent exter­nal qual­i­ty con­trol review or peer review, if applicable.

The firm shall pro­vide an affir­ma­tion that the firm meets all spe­cif­ic require­ments imposed by state or local law or rules and regulations.

d. Staff Qual­i­fi­ca­tions and Experience

Iden­ti­fy the prin­ci­pal super­vi­so­ry and man­age­ment staff, includ­ing part­ners, man­agers, oth­er super­vi­sors and spe­cial­ists who will be assigned to this engage­ment, includ­ing staff from oth­er than the local office. Indi­cate whether each such per­son is reg­is­tered or licensed to prac­tice as a Cer­ti­fied Engi­neer in the State of Flori­da. Pro­vide infor­ma­tion on the engi­neer­ing expe­ri­ence of each per­son, includ­ing infor­ma­tion on rel­e­vant con­tin­u­ing pro­fes­sion­al edu­ca­tion for the past three (3) years, and mem­ber­ship in pro­fes­sion­al orga­ni­za­tions rel­e­vant to the per­for­mance of this engagement.

Pro­vide as much infor­ma­tion as pos­si­ble regard­ing the num­ber, qual­i­fi­ca­tions, expe­ri­ence and train­ing, includ­ing rel­e­vant con­tin­u­ing pro­fes­sion­al edu­ca­tion, of the spe­cif­ic staff to be assigned to this engage­ment. Indi­cate which staff member(s) will be local and which staff member(s) will be remote. Dis­cuss how the qual­i­ty of staff over the term of the agree­ment will be assured. Include an orga­ni­za­tion­al dia­gram that clear­ly shows the prin­ci­pal dis­tri­b­u­tion of pro­fes­sion­al and super­vi­so­ry per­son­nel. If a change is required between sub­mit­tal and award, the firm must noti­fy the Air­port of the pro­posed replacement.

The firm shall iden­ti­fy the extent to which staff to be assigned to this engage­ment shall reflect the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al District’s com­mit­ment to Affir­ma­tive Action.

Man­agers, super­vi­so­ry staff and spe­cial­ists may be changed if those per­son­nel leave the firm, are pro­mot­ed or are assigned to anoth­er office. These per­son­nel may also be changed for oth­er rea­sons with the express pri­or writ­ten per­mis­sion of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict. How­ev­er, in either case, the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict retains the right to approve or reject replacements.

Con­sul­tants and firm spe­cial­ists men­tioned in response to this request for State­ments of Qual­i­fi­ca­tions can only be changed with the express pri­or writ­ten per­mis­sion of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, which retains the right to approve or reject replacements.

Oth­er engi­neer­ing per­son­nel may be changed at the dis­cre­tion of the firm pro­vid­ed that replace­ments have sub­stan­tial­ly the same or bet­ter qual­i­fi­ca­tions or experience.

e. Sim­i­lar Engage­ments with Oth­er Air­ports or Gov­ern­men­tal Entities

For the firm’s office that will be assigned respon­si­bil­i­ty for this engi­neer­ing con­tract, list the most sig­nif­i­cant engage­ments per­formed in the last five (5) years that are sim­i­lar to the ser­vices described in this request for State­ment of Qualifications.

These sim­i­lar engage­ments shall be ranked on the basis of engage­ment size. Indi­cate the scope of work, date, engage­ment part­ners and the name and tele­phone num­ber for the prin­ci­pal client contact.

This same infor­ma­tion shall be pro­vid­ed on oth­er engi­neers who will par­tic­i­pate in this pro­posed agree­ment, but who are not part of the lead firm.

f. Any addi­tion­al infor­ma­tion which will allow the selec­tion com­mit­tee the abil­i­ty to prop­er­ly eval­u­ate the proposals. 

5. DBE Status

Indi­cate whether firm and/​or sub-con­trac­tors are a Dis­ad­van­taged Busi­ness Enter­prise (DBE).

6. Cur­rent Workload

Pro­vide a list of projects and/​or con­tracts for which the firm is cur­rent­ly respon­si­ble. Pro­vide a list of any projects and/​or con­tracts the firm will be respon­si­ble for through Decem­ber 2025.

7. Insur­ance Cov­er­age / Bond­ing Capacity

Pro­vide infor­ma­tion regard­ing your insur­ance cov­er­ages and bond­ing capac­i­ty. List applic­a­ble cov­er­age. Ref­er­ence sec­tion I. Instruc­tions for State­ments of Qual­i­fi­ca­tions, L. Insur­ance Requirements.

8. Legal Actions

If applic­a­ble, pro­vide infor­ma­tion on pend­ing or past legal actions at federally‐​obligated air­ports with­in the past five (5) years for the Submitter.

9. Agree­ment to sign sam­ple Pro­fes­sion­al Ser­vices Contract

Any request­ed changes to the Pro­fes­sion­al Ser­vices Con­tract (Attach­ment 1) shall be indi­cat­ed. Request­ed changes may or may not be considered.

10. Required Forms

Pro­vide exe­cut­ed copies of Required Forms as list­ed below:

The fol­low­ing forms MUST be com­plet­ed by the Sub­mit­ter and attached to the pro­pos­al. Fail­ure to sub­mit these forms may be grounds for dis­qual­i­fi­ca­tion of the Sub­mit­ter from consideration.

1. State­ment of Qual­i­fi­ca­tions Certification

2. Ref­er­ences

3. Non‐​Collusion Affi­davit Form

4. Anti‐​Lobbying Form

5. Debar­ment Certification

6. Trade Restric­tion Certification

7. Traf­fick­ing in Person

8. Acknowl­edge­ment of Adden­da (even if none are issued) 

9. Sworn State­ment Pur­suant to Sec­tion 287.133 (3)(A) Flori­da Statutes on Pub­lic Enti­ty Crimes

10. Dis­ad­van­taged Busi­ness Enter­prise Statement

*** End of RFQ Response Requirements ***

REQUIRED FORM #1

STATE­MENT OF QUAL­I­FI­CA­TIONS CER­TI­FI­CA­TION RFQ# 2020-ENGI­NEER­ING SERVICES

In com­pli­ance with the Request for Pro­pos­als and sub­ject to all con­di­tions there­of, the under­signed cer­ti­fies that all infor­ma­tion con­tained in this State­ment of Qual­i­fi­ca­tions is accu­rate and true and that any mis­rep­re­sen­ta­tion here­in is grounds for non‐​consideration, or dis­missal in the event of selec­tion or con­tract award by the Airport.

DATE

AUTHO­RIZED SIGNATURE

PRINT OR TYPE NAME ABOVE

COM­PA­NY NAME

COM­PA­NY ADDRESS

CITY, STATE, ZIP+4

COM­PA­NY TELE­PHONE NUMBER

COM­PA­NY FAX NUMBER

CON­TACT EMAIL ADDRESS

FED­ER­AL EMPLOY­ER IDEN­TI­FI­CA­TION NO.

DUNS NO. (if applicable)

SCDOT DBE NAICS Codes (if applicable)

REQUIRED FORM #2

REF­ER­ENCES

List a min­i­mum of three (3) ref­er­ences of indi­vid­u­als who can attest to the Submitter’s expe­ri­ence. Pro­vide the name, tele­phone num­ber, and email address of at least three (3) appro­pri­ate ref­er­ences famil­iar with the qual­i­ty of work done by the firm on sim­i­lar projects. (use addi­tion­al sheets if necessary)

ENTI­TY ________________________________________________________________ 

CON­TACT PER­SON ________________________________________________________________

TELE­PHONE ________________________________________________________________

EMAIL ADDRESS ________________________________________________________________

ENTI­TY ________________________________________________________________ 

CON­TACT PER­SON ________________________________________________________________

TELE­PHONE ________________________________________________________________

EMAIL ADDRESS ________________________________________________________________

ENTI­TY ________________________________________________________________ 

CON­TACT PER­SON ________________________________________________________________

TELE­PHONE ________________________________________________________________

EMAIL ADDRESS ________________________________________________________________

REQUIRED FORM #3

NON‐COLLUSION AFFI­DAVIT FORM

STATE OF ) COUN­TY OF )

being first duly sworn, depos­es and says that he/​she is

(Sole own­er, a part­ner, pres­i­dent, sec­re­tary, etc.)

of

the par­ty mak­ing the fore­go­ing Sub­mit­tal that such sub­mit­tal is gen­uine and not col­lu­sive or sham; that said Sub­mit­ter has not col­lud­ed, con­spired, con­nived, or agreed, direct­ly or indi­rect­ly with any SUB­MIT­TER or per­son, to put in a sham State­ment of Qual­i­fi­ca­tions, or that such oth­er per­son shall refrain from offer­ing and has not in any man­ner, direct­ly or indi­rect­ly sought by agree­ment or col­lu­sion, or com­mu­ni­ca­tion or con­fer­ence, with any per­son to fix the sub­mit­tal of affi­ant or any oth­er SUB­MIT­TER or to fix any over­head, prof­it or cost ele­ment of said Sub­mit­tal or of that of any oth­er SUB­MIT­TER or to secure any advan­tage against OWN­ER any per­son inter­est­ed in the pro­posed con­tract; and that all state­ments in said Sub­mit­tal are true; and fur­ther, that such SUB­MIT­TER has not, direct­ly or indi­rect­ly sub­mit­ted this State­ment of Qual­i­fi­ca­tions, or the con­tents there­of, or divulged infor­ma­tion or date rel­a­tive there­to to any asso­ci­a­tion or to any mem­ber or agent thereof.

(Sig­na­ture of Submitter)

Sworn to and sub­scribed before me this day of , 20 .

State: County: 

(Notary Pub­lic in and for)

My com­mis­sion expires , 20 .

REQUIRED FORM #4

ANTI‐LOBBYING FORM

CER­TI­FI­CA­TION REGARD­ING LOBBYING

I, , here­by cer­ti­fy on behalf

(name and title of Submitter’s official)

of , to the best of my knowl­edge and belief, that:

(name of Submitter)

(1) No Fed­er­al appro­pri­at­ed funds have been paid or will be paid, by or on behalf of the Bid­der or Offer­or, to any per­son for influ­enc­ing or attempt­ing to influ­ence an offi­cer or employ­ee of an agency, a Mem­ber of Con­gress, an offi­cer or employ­ee of Con­gress, or an employ­ee of a Mem­ber of Con­gress in con­nec­tion with the award­ing of any Fed­er­al con­tract, the mak­ing of any Fed­er­al grant, the mak­ing of any Fed­er­al loan, the enter­ing into of any coop­er­a­tive agree­ment, and the exten­sion, con­tin­u­a­tion, renew­al, amend­ment, or mod­i­fi­ca­tion of any Fed­er­al con­tract, grant, loan, or coop­er­a­tive agreement.

(2) If any funds oth­er than Fed­er­al appro­pri­at­ed funds have been paid or will be paid to any per­son for influ­enc­ing or attempt­ing to influ­ence an offi­cer or employ­ee of any agency, a Mem­ber of Con­gress, an offi­cer or employ­ee of Con­gress, or an employ­ee of a Mem­ber of Con­gress in con­nec­tion with this Fed­er­al con­tract, grant, loan, or coop­er­a­tive agree­ment, the under­signed shall com­plete and sub­mit Stan­dard Form‐​LLL, ​“Dis­clo­sure Form to Report Lob­by­ing,” in accor­dance with its instructions.

(3) The under­signed shall require that the lan­guage of this cer­ti­fi­ca­tion be includ­ed in the award doc­u­ments for all sub‐​awards at all tiers (includ­ing sub­con­tracts, sub‐​grants, and con­tracts under grants, loans, and coop­er­a­tive agree­ments) and that all sub‐​recipients shall cer­ti­fy and dis­close accordingly.

This cer­ti­fi­ca­tion is a mate­r­i­al rep­re­sen­ta­tion of fact upon which reliance was placed when this trans­ac­tion was made or entered into. Sub­mis­sion of this cer­ti­fi­ca­tion is a pre­req­ui­site for mak­ing or enter­ing into this trans­ac­tion imposed by sec­tion 1352, title 31, U.S. Code. Any per­son who fails to file the required cer­ti­fi­ca­tion shall be sub­ject to a civ­il penal­ty of not less than $10,000 and not more than

$100,000 for each such failure.

Exe­cut­ed this day of , _.

By

(sig­na­ture of autho­rized official)

(title of autho­rized official)

REQUIRED FORM #5

CER­TI­FI­CA­TION OF OFFERER/BIDDER REGARD­ING DEBARMENT

(BID­DER OR OFFER­OR CERTIFICATION)

By sub­mit­ting a pro­pos­al under this solic­i­ta­tion, the Sub­mit­ter cer­ti­fies that nei­ther it nor its prin­ci­pals are present­ly debarred or sus­pend­ed by any Fed­er­al depart­ment or agency from par­tic­i­pa­tion in this transaction.

CER­TI­FI­CA­TION OF LOW­ER TIER CON­SUL­TANTS / CON­TRAC­TORS REGARD­ING DEBARMENT

(LOW­ER TIER CON­TRACT CERTIFICATION)

The suc­cess­ful Sub­mit­ter, by admin­is­ter­ing each low­er tier sub­con­tract that exceeds twenty‐​five thou­sand dol­lars ($25,000) as a ​“cov­ered trans­ac­tion” under the project is not present­ly debarred or oth­er­wise dis­qual­i­fied from par­tic­i­pa­tion in this fed­er­al­ly assist­ed project. The suc­cess­ful bid­der will accom­plish this by:

1. Check­ing the Sys­tem for Award Man­age­ment at web­site: http://​www​.sam​.gov.

2. Col­lect­ing a cer­ti­fi­ca­tion state­ment sim­i­lar to the Cer­tifi­cate Regard­ing Debar­ment and Sus­pen­sion (Bid­der or Offer­or), above.

3. Insert­ing a clause or con­di­tion in the cov­ered trans­ac­tion with the low­er tier contract.

If the FAA lat­er deter­mines that a low­er tier par­tic­i­pant failed to dis­close to a high­er tier par­tic­i­pant that it was exclud­ed or dis­qual­i­fied at the time it entered the cov­ered trans­ac­tion, the FAA may pur­sue any avail­able reme­dies, includ­ing sus­pen­sion and debar­ment of the non‐​compliant participant.

SIG­NA­TURE OF CON­SUL­TANT DATE

PRINT­ED NAME

TITLE

REQUIRED FORM #6

TRADE RESTRIC­TION CERTIFICATION

By sub­mis­sion of an offer, the Sub­mit­ter cer­ti­fies that with respect to this solic­i­ta­tion and any resul­tant con­tract, the Submitter ‐

a. is not owned or con­trolled by one or more cit­i­zens of a for­eign coun­try includ­ed in the list of coun­tries that dis­crim­i­nate against U.S. firms as pub­lished by the Office of the Unit­ed States Trade Rep­re­sen­ta­tive (U.S.T.R.);

b. has not know­ing­ly entered into any con­tract or sub­con­tract for this project with a per­son that is a cit­i­zen or nation­al of a for­eign coun­try includ­ed on the list of coun­tries that dis­crim­i­nate against U.S. firms as pub­lished by the U.S.T.R; and

c. has not entered into any sub­con­tract for any prod­uct to be used on the Fed­er­al on the project that is pro­duced in a for­eign coun­try includ­ed on the list of coun­tries that dis­crim­i­nate against U.S. firms pub­lished by the U.S.T.R.

This cer­ti­fi­ca­tion con­cerns a mat­ter with­in the juris­dic­tion of an agency of the Unit­ed States of Amer­i­ca and the mak­ing of a false, fic­ti­tious, or fraud­u­lent cer­ti­fi­ca­tion may ren­der the mak­er sub­ject to pros­e­cu­tion under Title 18, Unit­ed States Code, Sec­tion 1001.

The Sub­mit­ter must pro­vide imme­di­ate writ­ten notice to the Own­er if the Offeror/​Contractor learns that its cer­ti­fi­ca­tion or that of a sub­con­trac­tor was erro­neous when sub­mit­ted or has become erro­neous by rea­son of changed cir­cum­stances. The Con­trac­tor must require sub­con­trac­tors pro­vide imme­di­ate writ­ten notice to the Con­trac­tor if at any time it learns that its cer­ti­fi­ca­tion was erro­neous by rea­son of changed circumstances.

Unless the restric­tions of this clause are waived by the Sec­re­tary of Trans­porta­tion in accor­dance with 49 CFR 30.17, no con­tract shall be award­ed to an Offer­or or subcontractor:

(1) who is owned or con­trolled by one or more cit­i­zens or nation­als of a for­eign coun­try includ­ed on the list of coun­tries that dis­crim­i­nate against U.S. firms pub­lished by the U.S.T.R. or

(2) whose sub­con­trac­tors are owned or con­trolled by one or more cit­i­zens or nation­als of a for­eign coun­try on such U.S.T.R. list or

(3) who incor­po­rates in the pub­lic works project any prod­uct of a for­eign coun­try on such U.S.T.R. list;

Noth­ing con­tained in the fore­go­ing shall be con­strued to require estab­lish­ment of a sys­tem of records in order to ren­der, in good faith, the cer­ti­fi­ca­tion required by this pro­vi­sion. The knowl­edge and infor­ma­tion of a con­trac­tor is not required to exceed that which is nor­mal­ly pos­sessed by a pru­dent per­son in the ordi­nary course of busi­ness dealings.

The Offer­or agrees that, if award­ed a con­tract result­ing from this solic­i­ta­tion, it will incor­po­rate this pro­vi­sion for cer­ti­fi­ca­tion with­out mod­i­fi­ca­tion in in all low­er tier sub­con­tracts. The con­trac­tor may rely on the cer­ti­fi­ca­tion of a prospec­tive sub­con­trac­tor that it is not a firm from a for­eign coun­try includ­ed on the list of coun­tries that dis­crim­i­nate against U.S. firms as pub­lished by U.S.T.R, unless the Offer­or has knowl­edge that the cer­ti­fi­ca­tion is erroneous.

This cer­ti­fi­ca­tion is a mate­r­i­al rep­re­sen­ta­tion of fact upon which reliance was placed when mak­ing an award. If it is lat­er deter­mined that the Con­trac­tor or sub­con­trac­tor know­ing­ly ren­dered an erro­neous cer­ti­fi­ca­tion, the Fed­er­al Avi­a­tion Admin­is­tra­tion may direct through the Own­er can­cel­la­tion of the con­tract or sub­con­tract for default at no cost to the Own­er or the FAA.

SIG­NA­TURE OF CON­SUL­TANT DATE

TITLE

REQUIRED FORM #7

TRAF­FICK­ING IN PERSONS

I, , here­by cer­ti­fy on

(name and title of submitter’s official)

behalf of that:

(name of submitter)

Pro­hi­bi­tions: The pro­hi­bi­tions against traf­fick­ing in per­sons (Pro­hi­bi­tions) that apply to any enti­ty oth­er than a State, local gov­ern­ment, Indi­an tribe, or for­eign pub­lic enti­ty. This includes pri­vate Spon­sors, pub­lic Spon­sor employ­ees, sub­re­cip­i­ents of pri­vate or pub­lic Spon­sors (pri­vate enti­ty) are:

(1) Engag­ing in serve forms of traf­fick­ing in per­sons dur­ing the peri­od of time that the agree­ment is in effect;

(2) Procur­ing a com­mer­cial sex act dur­ing the peri­od of time that the agree­ment is in effect; or

(3) Using forced labor in the per­for­mance of the agree­ment, includ­ing sub­con­tracts or sub­a­gree­ments under the agreement.

In addi­tion to all oth­er reme­dies for non­com­pli­ance that are avail­able to the FAA, Sec­tion 106(g) of the Traf­fick­ing Vic­tims Pro­tec­tion Act of 2000 (TVPA), as amend­ed (22 U.S.C. 7104(g)), allows the FAA to uni­lat­er­al­ly ter­mi­nate this agree­ment, with­out penal­ty, if a pri­vate entity –

(1) Is deter­mined to have vio­lat­ed the Pro­hi­bi­tions; or

(2) Has an employ­ee who the FAA deter­mines has vio­lat­ed the Pro­hi­bi­tions through con­duct that is either –

a. Asso­ci­at­ed with per­for­mance under this agree­ment; or

b. Imput­ed to the Spon­sor or sub‐​recipient using 2 CFR part 180, ​“OMB Guide­lines to Agen­cies on Gov­ern­ment wide Debar­ment and Sus­pen­sion (Non‐ pro­cure­ment),” as imple­ment­ed by the FAA at 49 CFR Part 29.

Exe­cut­ed this day of , 20 .

By:

(sig­na­ture of autho­rized official)

(title of autho­rized official)

REQUIRED FORM #8

ACKNOWL­EDGE­MENT OF ADDENDA

Sub­mit­ter here­by acknowl­edges receipt of all Adden­da through and includ­ing: Adden­dum No. , dat­ed . Adden­dum No. , dat­ed . Adden­dum No. , dat­ed . Adden­dum No. , dated .

Com­pa­ny:

Autho­rized Signature: 

Print Name:

REQUIRED FORM #9

SWORN STATE­MENT PUR­SUANT TO SEC­TION 287.133(3)(A)

FLORI­DA STATUTES ON PUB­LIC ENTI­TY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRES­ENCE OF A NOTARY PUB­LIC OR OTH­ER OFFI­CIAL AUTHO­RIZED TO ADMIN­IS­TER OATHS.

1. This sworn state­ment is sub­mit­ted to the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict by_________________________________________________

(print individual’s name and title)

for_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​_​

(print name and enti­ty sub­mit­ting sworn statement)

whose busi­ness address is_____________________________________________

____________________________________________________________ 

and (if applic­a­ble) its Fed­er­al Employ­er Iden­ti­fi­ca­tion Num­ber (FEIN) is ______________ 

(if the enti­ty has no FEIN, include the Social Secu­ri­ty Num­ber of the indi­vid­ual sign­ing this sworn state­ment: ______________________________.)

2. I under­stand that a ​“Pub­lic enti­ty crime” as defined in Para­graph 287.133(1)(g), Flori­da Statutes, means a vio­la­tion of any state or fed­er­al law by a per­son with respect to and direct­ly relat­ed to the trans­ac­tion of busi­ness with any pub­lic enti­ty or with an agency or polit­i­cal sub­di­vi­sion of any oth­er state or of the Unit­ed States, includ­ing, but not lim­it­ed to, any bid or con­tract for goods or ser­vices to be pro­vid­ed to any pub­lic enti­ty or an agency or polit­i­cal sub­di­vi­sion of any oth­er state or of the Unit­ed States, involv­ing antitrust, fraud, theft, bribery, col­lu­sion, rack­e­teer­ing, con­spir­a­cy, or mate­r­i­al misrepresentation.

3. I under­stand that ​“con­vict­ed” or ​“con­vic­tion” as defined in Para­graph 287.133(1)(b), Flori­da Statutes, means a find­ing of guilt or a con­vic­tion of a pub­lic enti­ty crime, with or with­out an adju­di­ca­tion of guilt, in any fed­er­al or state tri­al court of record relat­ing to charges brought by indict­ment or infor­ma­tion after July 1, 1989, as a result of a jury ver­dict, non­jury tri­al, or entry of a plea of guilty or nolo contendere.

4. I under­stand that an ​“affil­i­ate” as defined in Para­graph 287.133(1)(a), Flori­da Statutes, means:

1. A pre­de­ces­sor or suc­ces­sor of a per­son con­vict­ed of a pub­lic enti­ty crime; or

2. An enti­ty under the con­trol of any nat­ur­al per­son who is active in the man­age­ment of the enti­ty and who has been con­vict­ed of a pub­lic enti­ty crime. The term ​“affil­i­ate” includes those offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, and agents who are active in the man­age­ment of an affil­i­ate. The own­er­ship by one per­son of shares con­sti­tut­ing a con­trol­ling inter­est in anoth­er per­son, or a pool­ing of equip­ment or income among per­sons when not for fair mar­ket val­ue under an arm’s length agree­ment, shall be a pri­ma facie case that one per­son con­trols anoth­er per­son. A per­son who know­ing­ly enters into a joint ven­ture with a per­son who has been con­vict­ed of a pub­lic enti­ty crime in Flori­da dur­ing the pre­ced­ing 36 months shall be con­sid­ered an affiliate.

5. I under­stand that a ​“per­son” as defined in Para­graph 287.133(1)(a), Flori­da Statutes, means any nat­ur­al per­son or enti­ty orga­nized under the laws of any state or of the Unit­ed States with the legal pow­er to enter into a bind­ing con­tract and which bids or applies to bid on con­tracts for the pro­vi­sion of goods or ser­vices let by a pub­lic enti­ty, or which oth­er­wise trans­acts or applies to trans­act busi­ness with a pub­lic enti­ty. The term ​“per­son” includes those offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, and agents who are active­ly in man­age­ment of an entity.

6. Based on infor­ma­tion and belief, the state­ment that I have marked below is true in rela­tion to the enti­ty sub­mit­ting this sworn state­ment. (Indi­cate which state­ment applies.)

_​_​_​_​_​Neither the enti­ty sub­mit­ting this sworn state­ment, not any of its offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, or agents who are active­ly in the man­age­ment of the enti­ty, nor any affil­i­ate of the enti­ty has been charged with and con­vict­ed of a pub­lic enti­ty crime sub­se­quent to July 1, 1989.

_​_​_​_​_​The enti­ty sub­mit­ting this sworn state­ment, or one or more of its offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, or agents who are active in the man­age­ment of the enti­ty, or an affil­i­ate of the enti­ty has been charged with and con­vict­ed of a pub­lic enti­ty crime sub­se­quent to July 1, 1989.

_​_​_​_​_​The enti­ty sub­mit­ting this sworn state­ment, or one or more of its offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, or agents who are active in the man­age­ment of the enti­ty, or an affil­i­ate of the enti­ty has been charged with and con­vict­ed of a pub­lic enti­ty crime sub­se­quent to July 1, 1989. How­ev­er, there has been a sub­se­quent pro­ceed­ing before a Hear­ing Offi­cer of the State of Flori­da, Divi­sion of Admin­is­tra­tive Hear­ings and the Final Order entered by the Hear­ing Offi­cer deter­mined that it was not in the pub­lic inter­est to place the enti­ty sub­mit­ting this sworn state­ment on the con­vict­ed ven­dor list. (Attach a copy of the final order.)

I UNDER­STAND THAT THE SUB­MIS­SION OF THIS FORM TO THE CON­TRACT­ING OFFI­CER FOR THE PUB­LIC ENTI­TY IDEN­TI­FIED IN PARA­GRAPH 1 ABOVE IS FOR THAT PUB­LIC ENTI­TY ONLY, AND THAT THIS FORM IS VALID THROUGH DECEM­BER 31 OF THE CAL­EN­DAR YEAR IN WHICH IT IS FILED. I ALSO UNDER­STAND THAT I AM REQUIRED TO INFORM THE PUB­LIC ENTI­TY PRI­OR TO ENTER­ING INTO A CON­TRACT IN EXCESS OF THE THRESH­OLD AMOUNT PRO­VID­ED IN SEC­TION 287.017, FLORI­DA STATUTES FOR CAT­E­GO­RY TWO OF ANY CHANGE IN THE INFOR­MA­TION CON­TAINED IN THIS FORM.

_____________________________________

Signature

Sworn to and sub­scribed before me this ______ day of ______________________, 202_.

Per­son­al­ly known ______ or pro­duced iden­ti­fi­ca­tion _____.

_____________________________________

Notary Public 

My com­mis­sion expires _________________

REQUIRED FORM #10

DIS­AD­VAN­TAGED BUSI­NESS ENTER­PRISE PROGRAM

The fol­low­ing bid con­di­tion applies to this U.S. Depart­ment of Trans­porta­tion (DOT) assist­ed con­tract. Sub­mis­sion of a bid/​proposal by a prospec­tive con­trac­tor shall con­sti­tute full accep­tance of these bid conditions.

1. DEF­I­N­I­TION — Dis­ad­van­taged Busi­ness Enter­prise (DBE) as used in this con­tract shall have the same mean­ing as defined in 49 CFR Part 26.

2. POL­I­CY — It is the pol­i­cy of DOT that DBE’s as: defined in 49 CFR Part 26 shall have the max­i­mum oppor­tu­ni­ty to par­tic­i­pate in the per­for­mance of con­tracts and sub­con­tracts financed in whole or in part with Fed­er­al funds. Con­se­quent­ly, the DBE require­ments of 49 CFR Part 26 apply to this contract.

3. OBLIG­A­TION — The con­trac­tor agrees to ensure that DBE’s as defined In 49 CFR Part 26 have the max­i­mum oppor­tu­ni­ty to par­tic­i­pate in the per­for­mance of con­tracts and sub­con­tracts financed in whole or in part with Fed­er­al funds. In this regard, all con­trac­tors shall take all nec­es­sary and rea­son­able steps in accor­dance with 49 CFR Part 26 to ensure that DBE’s have the max­i­mum oppor­tu­ni­ty to com­pete for and per­form con­tracts. Con­trac­tors shall not dis­crim­i­nate on the basis of race, col­or, nation­al ori­gin, or sex in the award and per­for­mance of DOT assist­ed contracts.

4. COM­PLI­ANCE — All bid­ders, poten­tial con­trac­tors, or sub­con­trac­tors for this DOT assist­ed con­tract are here­by noti­fied that fail­ure to car­ry out the DOT pol­i­cy and the DBE oblig­a­tion, as set forth above, shall con­sti­tute a breach of con­tract which may result in ter­mi­na­tion of the con­tract or such oth­er rem­e­dy as deemed appro­pri­ate by the owner.

5. CON­TRACT CLAUSE — All bid­ders and poten­tial con­trac­tors here­by assure that they will include the above claus­es in all sub­con­tracts, which offer fur­ther sub­con­tract­ing opportunities.

6. CON­TRACT AWARD — Bid­ders are here­by advised that meet­ing the DBE sub­con­tract goal or mak­ing an accept­able good faith effort to meet said goal are con­di­tions of being award­ed this DOT assigned contract.

The own­er pro­pos­es to award the con­tract to the low­est respon­sive and respon­si­ble bid­der sub­mit­ting a rea­son­able bid pro­vid­ed he has met the goal for DBE par­tic­i­pa­tion or, if fail­ing to meet the goal, he has made an accept­able good faith effort to meet the estab­lished goal for DBE par­tic­i­pa­tion. Bid­der is advised that the own­er reserves the right to reject any or all bids submitted.

7. DBE PAR­TIC­I­PA­TION GOAL — The attain­ment of the goal estab­lished for this con­tract is to be mea­sured as a per­cent­age of the total dol­lar val­ue of the con­tract. The DBE goal estab­lished for this con­tract is 7.98% for FY 2021, 6.30% for FY 2022, and 8.09% for FY 2023, result­ing in an over­all goal of 7.46% for all FAA-AIP fund­ed projects.

8. AVAIL­ABLE DBEs — The own­er has on file a DBE pro­gram pend­ing approved by the Fed­er­al Avi­a­tion Admin­is­tra­tion. This pro­gram con­tains a list­ing of DBEs (cer­ti­fied and uncer­ti­fied). Bid­ders are encour­aged to inspect this list to assist in locat­ing DBEs for the work. Oth­er DBEs may be added to the list in accor­dance with the own­er’s approved DBE pro­gram. Cred­it toward the DBE goal will not be count­ed unless the DBE to be used can be cer­ti­fied by the owner.

9. CON­TRAC­TOR’S REQUIRED SUB­MIS­SION — The own­er requires the sub­mis­sion of the fol­low­ing infor­ma­tion with the bid:

DIS­AD­VAN­TAGED BUSI­NESS ENTER­PRISE PROGRAM

MBEs

MBE Sub­con­trac­tors

Names/​Addresses/​Iden­ti­ty Sub­con­tract Work Description 

WBEs

Women Sub­con­trac­tors

Names/​Addresses/​Iden­ti­ty Sub­con­tract Work Description 

OSEs*

Oth­er Social­ly and Eco­nom­i­cal­ly Dis­ad­van­taged Sub­con­trac­tors with­in the DBE Group 

Names/​Addresses/​Iden­ti­ty Sub­con­tract Work Description 

*(Black, His­pan­ic, Asian Amer­i­can, Amer­i­can Indi­an, and oth­er eco­nom­i­cal­ly disadvantaged.)

If the Con­trac­tor fails to meet the con­tract goal estab­lished in Sec­tion 7 above, the fol­low­ing infor­ma­tion must be sub­mit­ted pri­or to con­tract award to assist the own­er in deter­min­ing whether or not the con­trac­tor made accept­able good faith efforts to meet the con­tract goal. This infor­ma­tion (when applic­a­ble), as well as the DBE infor­ma­tion, should be sub­mit­ted as spec­i­fied in Sec­tion 9 above.

Sug­gest­ed guid­ance for use in deter­min­ing if good faith efforts were made by a con­trac­tor are includ­ed in 49 CFR Part 26.

A list of the efforts that a con­trac­tor may make and the own­er may use in mak­ing a deter­mi­na­tion as to the accept­abil­i­ty of a con­trac­tor’s efforts to meet the goal as includ­ed in 49 CFR Part 26 are as follows:

a. Whether the con­trac­tor attend­ed any pre-solic­i­ta­tion or pre-bid meet­ings that were sched­uled by the recip­i­ent to inform DBE’s of con­tract­ing and sub­con­tract­ing opportunities;

b. Whether the con­trac­tor adver­tised in gen­er­al cir­cu­la­tion, trade asso­ci­a­tion, and minor­i­ty-focus media con­cern­ing the sub­con­tract­ing opportunities;

c. Whether the con­trac­tor pro­vid­ed writ­ten notice to a rea­son­able num­ber of spe­cif­ic DBE’s that their inter­est in the con­tract was being solicit­ed in suf­fi­cient time to allow the DBE’s to par­tic­i­pate effectively;

d. Whether the con­trac­tor fol­lowed up ini­tial solic­i­ta­tions of inter­est by con­tact­ing DBE’s to deter­mine with cer­tain­ty whether the DBE’s were interested;

e. Whether the con­trac­tor select­ed por­tions of work to be per­formed by DBE’s in order to increase the like­li­hood of meet­ing the DBE goal (includ­ing, where appro­pri­ate, break­ing down con­tracts into eco­nom­i­cal­ly fea­si­ble units to facil­i­tate DBE participation);

f. Whether the con­trac­tor pro­vid­ed inter­est­ed DBE’s with ade­quate infor­ma­tion about the plans, spec­i­fi­ca­tions, and require­ments of the contract;

g. Whether the con­trac­tor nego­ti­at­ed in good faith with inter­est­ed DBE’s, not reject­ing DBE’s as unqual­i­fied with­out sound rea­sons based on a thor­ough inves­ti­ga­tion of their capabilities.

h. Whether the con­trac­tor made efforts to assist inter­est­ed DBE’s in obtain­ing bond­ing, lines of cred­it, or insur­ance required by the recip­i­ent or contractor;

and

i. Whether the con­trac­tor effec­tive­ly used the ser­vices of avail­able minor­i­ty com­mu­ni­ty orga­ni­za­tions; minor­i­ty con­trac­tors’ groups; local and state Fed­er­al Minor­i­ty Busi­ness Assis­tance Offices; and oth­er orga­ni­za­tions that pro­vide assis­tance in the recruit­ment and place­ment of DBE’s.

NOTE: The nine items set forth above are mere­ly sug­gest­ed cri­te­ria and the own­er may spec­i­fy that you sub­mit infor­ma­tion on cer­tain oth­er actions a con­trac­tor took to secure DBE par­tic­i­pa­tion in an effort to meet the goals. A con­trac­tor may also sub­mit to the own­er oth­er infor­ma­tion on efforts to meet the goals.

10. CON­TRAC­TOR ASSUR­ANCE — The bid­der here­by assures that he will meet one of the fol­low­ing as appropriate:

a. The DBE par­tic­i­pa­tion goal as estab­lished in the Gen­er­al Conditions.

b. The DBE par­tic­i­pa­tion per­cent­age as shown in Sec­tion 9, which was sub­mit­ted as a con­di­tion of con­tract award.

Agree­ments between bidder/​proposer and a DBE in which the DBE promis­es not to pro­vide sub­con­tract­ing quo­ta­tions to oth­er bidders/​proposers are pro­hib­it­ed. The bid­der shall make a good faith effort to replace a DBE sub­con­tract that is unable to per­form suc­cess­ful­ly with anoth­er DBE sub­con­trac­tor. Sub­sti­tu­tion must be coor­di­nat­ed and approved by the owner.

The bid­der shall estab­lish and main­tain records and sub­mit reg­u­lar reports, as required, which will iden­ti­fy and assess progress in achiev­ing DBE sub­con­tract goals and oth­er DBE affir­ma­tive action efforts.

11. PROMPT PAY­MENT — The prime con­trac­tor agrees to pay each sub­con­trac­tor under this prime con­tract for sat­is­fac­to­ry per­for­mance of its con­tract no lat­er than 10 days from the receipt of each pay­ment the prime con­trac­tor receives from the own­er. The prime con­trac­tor agrees fur­ther to return retainage pay­ments to each sub­con­trac­tor with­in 10 days after the sub­con­trac­tor’s work is sat­is­fac­to­ri­ly com­plet­ed. Any delay or post­pone­ment of pay­ment from the above ref­er­enced time frame may occur only for good cause fol­low­ing writ­ten approval of the own­er. This clause applies to both DBE and non-DBE subcontractors.

Attach­ment 1

SAM­PLE PRO­FES­SION­AL SER­VICES CONTRACT